Vik Booking

Guests Registration and Check-In/Out online

Receptionists and managers can set up the system to let the customers place a signature through a multi-device compatible Signature Pad.

Export your reports

Every Registration can be used to generate and export reports for the various Authorities (Police, State etc..) and for private Statistics.

Availability Overview

Keep track of the past, present and future reservations from the page Availability Overview. Drag and Drop reservations from one room to another to allocate your customers in the best way.

Rooms and sub-units

Thanks to Rooms Numbering feature, you can see exactly in which rooms your guests will be staying, and eventually move them to a different room unit.

The Occupancy Ranking report to analyze every detail

With the Occupancy Ranking report you can make a custom research by selecting a specific range of dates and split the data more deeply, per months, per weeks or per days. The system lets you know the percentage of occupancy, the total number of rooms sold, nights booked, revenues and more.

All the PMS reports

The PMS Reports framework of Vik Booking can be extended, but it provides many different types of reports by default: Revenue, Top Countries, Options/Extra Services, Tourist Taxes and some country-specific reports for exporting data for the Authorities.

Multitask Panel

The multitask panel is an incredibly useful tool to quickly query your system about specific contents without needing to leave the current page.

For example, the "Check Availability" widget will instantly show you the current availability for the same dates that involve the reservation you are looking at.

Automated Reminders

The Reminders widget on a booking details page will let you schedule automated reminders for things like payments due or other types of expiration.

Real-time reminders and any type of notification

Schedule a notification at a certain date and time to remind you of any kind of event.

Browser notifications will also keep you informed in real-time of any bookings, modifications, cancellations or any other important event that takes place while you are surfing the pages of your Booking Engine

Manage your rooms and the number of guests

Set up your hotel rooms as you would do with an OTA. Define the minimum and maximum number of Adults, Children and Total Guests for each room type.

Assign a reservation to a specific room unit

Configure the number of units available and optionally assign a number/name to each sub-unit thanks to the function Distinctive Features. This way you will be able to assign the reservations to specific room units to know exactly in which room your guests will be staying.

Configure Optional and Mandatory Extra Services

Assign to your rooms specific optional services that guests can order during the booking process, like breakfast or dinner. Add also characteristics for each room type (such as TV, Wi-Fi, Pool).

Add Fees or Taxes

You can define specific mandatory Fees or Taxes, like Cleaning Fees or Tourist Taxes to be paid at the time of booking.

Upsell services after the reservation

Give the opportunity to you and your guest to be able to upgrade their bookings on your website by ordering some extra services through your site at any time (sync with OTAs/Channels included if you have also Vik Channel Manager).

Per Day Pricing

This is the most common pricing model adopted by Hotels. Every day of the year can have its own cost. For example, you can have different rates on weekdays than weekend, or in days of high season rather than low season.

Per Day by Length of Stay

This pricing model is often adopted by Apartments, Villas and B&Bs. Rates can be defined depending on the number of nights of stay. For example, 1 night EUR 80, 2 nights EUR 150, and so on.

Per Occupancy Pricing

Those who use different rates depending on the number of adults will find this function fundamental. Adjust the costs of the rooms depending on the number of adults that occupy it. A classic example for this pricing model is the cost for the single usage of a double room.

Per Children's Ages

The system allows to optionally define costs with absolute or percentage value, so that it's also possible, for example, to make a child pay the 100% of the room cost if older than a certain age. In this case, after a specific age, children can be considered as adults.

Seasonal Prices and Promotions

Vik Booking will let you alter the default rates on some seasons, holidays, weekends and festivities of the year. By setting charges or discounts as either absolute or percentage values, you will be able to adjust your hotel rates in no time.

Setup your hotel booking Restrictions

With the restrictions, you can define your booking rules for certain dates/months of the year. For example, in high season you can limit the Minimum Length of Stay (Min LOS) to 2 nights. Otherwise, you could set up a Maximum Length of Stay rule (Max LOS) or force the arrival and departure day to something like Friday/Monday.

CTA/CTD (Closed to Arrival/Departure) Restriction

Restrictions can also be used to close certain days to arrival and/or departure. That's what the CTA and CTD rules are meant for. An experienced hotel manager knows for sure what these restrictions should be used for. All the restrictions are perfectly compliant with the OTA Standards.

Week-Day Arrival and Departure Combinations

Guide your visitors during the selection of the dates for check-in and check-out. With some Restrictions in place, the system will automatically exclude certain dates depending on the minimum and maximum stay, and eventually on the days closed/forced to arrival/departure.

Suggest the Closest Booking Solutions

In case of no availability for the dates or party requested. The plugin can suggest to book on some other dates when there is still availability, or it can suggest a different booking solutions to allocate all the guests into the available rooms.