Multitask panel

The multitask panel is a feature that was introduced in Vik Booking to give you all the instruments to simplify the management of your activities by providing you with tools to speed up those daily process that otherwise may have taken away too much time.

It is available in every page of Vik Booking (Dashboard excluded) and allows you to quickly open a Widget without the need to change tab or open a new one.

The multitask panel can be opened by clicking on the apposite icon situated in the top right corner of Vik Booking, as shown:

Once clicked a window will open on the right side of the screen allowing you to quickly use a widget you need without the need to switch page.

On the top of the screen you can immediately find the 'Search widget' filter, which allows you to search for a specific Widget you need and quickly use it without interrupting any ongoing activity.

Also, on the bottom of the Multitask panel area you can find a "Customize Widgets" button which allows you to remove the widgets already setup.

This work very similarly to the widget management in the 'Dashboard' of Vik Booking, but it is more focused on giving you a quick access to those functionalities without having to move necessarily to the Dashboard, interrupting any previous activity you were engaged on.
The widget you can find in the Multitask panel are in fact the same you will find in the 'Dashboard' of Vik Booking.

Each Widget, when hovered with the cursor, will display a small icon which can be used to open the widget in an apposite modal for a better display of it:

List of the widgets available on the Multitask Panel:

Arriving Today

As the name suggests this widgets will allow you to check the check-ins in a relatively short time span. You can in fact decide to filter the results for 'Yesterday', 'Tomorrow' and 'Today'. This will give you an immediate and quick insight of the check-in situation of your structure.

Departing today

Just like the previous widget but it will inform you of the check-out situation for your structure. You can filter the results for 'Today', 'Yesterday' and 'Tomorrow' and have a quick preview of the customers that have left, or are going to leave soon.
Also, through the apposite button, it is possible to quickly set the status 'Checked-out' from here without having to open the reservation record.

Bookings Calendar

This widget can give you an immediate display of the Availability of your structure to check if some dates still have availability or not. You can either check for 'All rooms' to have a general panoramic of the Availability of the entire structure, or use the filter to check the availability of single rooms. You can also navigate between months to target specific period of the year according to your needs.

Check Availability

This widget allows you make a research for a certain date, for a certain number of nights and guests, differentiating between adults and children.  You will be given all the available rooms with the related types of price to choose from as results. By clicking "Book Now" you will be redirected to the Calendar page to finalize the reservation.

Currency Converter

It is very useful to convert one currency to another without leaving the page you are into. It also shows the updated Conversion Rate.

Finance

This widget shows an overall view on the financial trend of your accommodation. On the top right you can select the time frame to have these data for.  You can have an idea of the Gross value, the Revenue, coming from both your website (IBE) and your OTAs Channels, the Commissions and the Taxes; you will be able to know the number of bookings you receive, the rooms booked, the number of nights booked with the average of the night stay. Furthermore, there will be a rank of the Countries and the Channels which you receive most bookings from.

Guest Messages

Through this widget you can read all the messages you have exchanged with your clients. By clicking them, you can view the entire conversation and choose to send another message if you need.

Next Bookings

This widget shows the list, as in the Bookings list page, of all the upcoming reservations with a summary of the most important information such as their statuses, the check-in date and the number of guests.

Occupancy Forecast

It provides with a forecast of the events in the time frame selected: the number of bookings made and the number of the nights booked. The occupancy is shown both in percentage and in a diagram where is compared to the rooms unsold. You can also take advantage of the "Create Promotion" button that will redirect you to a pre-filled Special Price page for the time range you selected.

Last Reservations

As the name suggests, this widget shows the list of the latest 10 reservations from the last one received. You will be able to see the status, either Standby, Confirmed or Cancelled, and if there is an ongoing overbooking.

Latest Events

This widget displays the list of notifications related to any reservation modifications. If a customer claims to have cancelled the reservation but you could not find the email, you can refer to this widget and search for the cancellation without you going through the list of reservations in the Bookings page to find the reservation in question and open it to run a check.

Latest from your guests

This widget shows the latest activities performed by your customers, such as reviews and messages.

Weekly Bookings

It gives you an idea of how many bookings you receive daily starting from the week you are into.

Visitor counter

It shows the number of visitors for the current day, the current month, the past months and, finally, the Turnout, that is whether the traffic on your website has improved or dropped.

Virtual Terminal

You can refer to our dedicated Knowledge Base tutorial.

Today's Room Occupancy

This widget provides with the occupancy of the rooms in the current day, showing how many units are booked out of the total number, and which ones in particular, the name of the customers and the check-out date.

Sticky Notes

As the unmistakable layout suggests, this widget allows to write down notes for you and your colleagues which are immediately visible on your dashboard. In order to add a new one, just click "+" while to remove it, do click the "trash" icon.

Rooms Locked

It shows the rooms blocked and not available for bookings due to an occurring pending reservation. The time the room is blocked depends on the "Minutes of Waiting of Payment" value set in Global > Configuration > Prices and Payments. By clicking the red button "Unlock" the room will be available again regardless of the ongoing pending reservation.

Reminders

As the name suggests, through this widget you can create reminders for you and your colleagues.

Rates Flow

This widget works for those who have Vik Channel Manager installed. It is the graphic representation of the PMS Report: it stores all the logs of the modifications made to the rates that are shown in percentages.  You can choose the time frame which you want the comparison to be made for: a weekend, a month or a quarter.

Orphan Dates

This widget gives you the possibility to quickly check the orphan dates without opening your Availability Overview.