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Rooms

Categories

Vik Booking - Room categories

From this page you can manage the categories to which the rooms belong. Categories are useful when the users are searching for rooms because they can filter the results by selecting a category from the search form.
You will only be asked for the category name and for an optional description field that will be displayed in the view type Rooms List filtered by a Category ID.

Options

Vik Booking - Options/Extras
The Options/Extras are services, tourist taxes or fees that the users may want to add to their reservations or costs that should be listed separately from the room stay. Options can be anything, an additional Bed, a Tourist Tax, a Bottle of Champagne, a Resort Fee or any other kind of service/fee.
Options have a Name, an optional description, a cost, an optional tax rate, an optional image and a few Parameters:

  • Cost per Night - the price will be multiplied for the nights of staying;
  • Cost per Person - the price will be multiplied for the number of Adults;
  • Selectable Quantity - if this parameter is on the user will be asked for the units desired, otherwise a checkbox will be displayed;
  • Maximum Cost - in case the option price is multiplied by the nights of staying or the units, it is possible to set a maximum cost that the option can reach.
  • Only for Children - the Option will be visible only if there are Children;

You can also force the option to be Always Selected, this could be useful in case you need to make the user pay for some service and list this service in the order summary as a separated cost from the rental fare. Tourist Tax for some cities could be an example and some Hotels would rather show this Tax in the Order Summary by checking the checkbox "Show Only in Order Summary". This way the user will see a row for the Tourist Tax in the Order Summary that will be added to the booking total.

Vik Booking - Options/Extras Example 

Charges per Children Age: when the setting "Only for Children" is enabled, you can create age intervals and a cost for each interval that the users will have to select for each of their children in the front site. This type of Options are threated a little different than the others, in fact, the selection in the front site is shown underneath the Rates in the page after the search results.

Vik Booking - Options/Extras Example 2

Percentage calculation: you can select to calculate the cost of this option by a percentage of the room total. In the example below, there's the summary of what this function does. We recommend the use of this function in case of the Tourism Levy taxes. Remember: the tourism levy are also taxable.

Characteristics

Vik Booking - Characteristics

The Characteristics are the amenities of the rooms. Characteristics have a name, an optional icon and a text to be displayed in the front site with a tooltip when hovering the icon. By creating or editing the rooms, you will be able to assign some Characteristics to be displayed.

The Text of the icon can be an HTML tag to render a specific font icon. Remember that Vik Booking ships with FontAwesome installed, so you can use a large set of scalable icons for any device and resolution.

Rooms

Vik Booking - Rooms List

Before creating the Rooms you are supposed to have created the tax rate(s) and the type(s) of price. The options, the categories and some characteristics/amenities can be created later on.
The Room should be interpreted as either Room Type (like Single, Double etc...), Apartment, Dorm or Room Number (i.e. Double #3 First Floor). The room is what customers will book in the front-end.
When creating a new room, you will be asked to provide some information:
the name, the main image, optionally more images to create an image gallery with a caption text for each image, the category to which the room belongs and a description text, short and long.

Occupancy:

For each room you can define a Maximum and Minimum number of Adults and Children. This way you can define the Occupancy of your rooms.
Please notice that if the minimum number of Children is set to 1 rather than zero, by making a search for 2 Adults and 0 Children for example, the room will not be available. It is also possible to define the minimum and maximum number of total people allowed (Adults + Children).
After saving the room, if this is available also for a number of Adults that is less than the Maximum capacity of Adults, you can create Charges or Discounts for the different usage of the room. This is how the pricing by occupancy can be managed.
Example:
Double Room: Min Adults 1, Max Adults 2. You can create a discount (or a charge depending on your policies) for the usage of the room for 1 or 2 Adults. You can say that if the Adult is only 1 in the Double Room, the cost is the 20% less or $20 per night cheaper.

Units:

Another important detail of the room is the units field. This value will be considered when the system is checking the remaining availability of the rooms depending on the bookings received for certain dates.

You can also assign some of the characteristics (amenities) to the room by clicking on the checkbox next to them. The same thing works for the Options, this way you can only assign some of the amenities and options created before, not all of them.

After clicking on Save, you will be redirected to the fares management page.

In this task you can create the fares for each existing Type of Rate (Price). In order to insert the fares, you have to put the number of nights and the cost per night for each Type of Price.
Example:
You have two types of price: Basic Price and Free Cancellation. By putting from 1 to 10 nights, € 50 per night for the Basic Price and € 60 per night for the Free Cancellation, the system will automatically multiply the prices by the nights obtaining €500 for 10 nights of staying - Basic Price, €600 for 10 nights of staying - Free Cacellation.
From 11 nights to 20 you can put a lower daily price. €30 for the Basic Price, €40 for the Free Cancellation, for instance. Important: if you only have one fare from 1 night to 20 nights of staying for a room, this one will not show up in the results if the user searches for 21 nights of staying.
When you are inserting the fares you can also put a value for each price attribute: this value will be multiplied by the system if it is a number but the attributes never affect the total price. Attributes are usually used to give the users more information about the daily fare. This value can be different from every fare per night, just like the price.
Once you click on Insert, the price chart below the form will be updated and you can use it to edit the prices.

From this task it's also possible to see each rooms calendar, by clicking on the name, a new task will be opened with the calendars of the reservations.
The Calendar page lets you create new Reservations that were maybe collected offline. You can also Close your Room in some dates of the year so that this will not be available for booking in the front-end.

Availability Calendar Settings:

This function should be used if you have an accommodation (generally Apartments) that can be booked both entirely and by different rooms. In this way you can sync the availability calendars of each room that compose the apartment with the one of the entire apartment itself.

If a client books the apartment in full, the availability calendars of the 4 rooms connected will be blocked as well. And so if one of those 4 rooms were booked, the entire apartment will be not available for other reservations in the same dates.

To share a room calendar, go in the Room Menu > Rooms List. Open your Room and go to the “Availability Calendar Settings” area. Start sync the calendar of this selected Room by inserting the name of all the Rooms you want to be synced.

Once done, in the Rooms List, you will see a little icon of a Calendar near the Rooms have a connection.

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